Jobs
Office and HR Administrator
Publication Type: Music Website
Publication Name: Music Times, LLC
Location: New York City, Financial District
Music Times, LLC is a global music and entertainment online media company located in New York City. The company's first entertainment news website Mstarsnews.com was established in June 2012 followed by Classicalite.com and the newest Musictimes.com.
Music Times, LLC is currently experiencing rapid growth. Mstarsnews.com has already been recognized as the top 40 music and entertainment website according to Comscore. It is also recognized among the top websites with the most traffic in the world by Quantcast.com.
Job Description
• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Assist CEO on day to day works and communication to staff
• Assist staff with administrative duties as requested.
• Order office supplies/snacks and monitor inventory while keeping costs down
• Manage time keeper for staff attendance and other office related works
• Distribute incoming mail and prepare outgoing mail including bulk mail.
• Point of contact for office related vendors and suppliers
• Type and word process documents as needed along with generating various reports
• Facilitate and execute employee company events, regular morale boosting staff events
• Make travel arrangements for people when needed
• Maintain entire office, keeping it clean and free from clutter.
• Establish professional relationships with employees, peers, and clients
• Provide administrative support for the HR function
• Research and add more perks to staff benefits
• post job postings for available staff and intern positions
recruiting and staffing logistics; sort through and review resumes, check references, conduct interviews, writing tests, etc.
performance management and improvement tracking systems;
employee orientation, development, and training logistics and recordkeeping;
assisting with employee relations;
company employee communication;
• PTO administration and recordkeeping; keep track of staff absence requests
employee safety, welfare, wellness, and health reporting; and
assisting with the day-to-day efficient operation of the office and HR dept.
• The office administrator / Human Resources assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.
-Any other office related and HR matters that is needed as we grow
or staff, office related issues
The office administrator / Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the supervisor, and assists company managers with HR issues.
Primary Objectives
• Safety of the workforce.
• Development of a superior workforce.
• Development of the Human Resources department.
• Development of an employee-oriented company culture that emphasizes quality, continuous improvement, and high performance.
• Personal ongoing development.
Desired Skills and Expertise
• Required Qualifications
• Bachelor’s degree or equivalent experience.
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team.
• Minimum two years clerical or administrative experience.
• Typing skills with at least 50 WPM.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of general office machines and telephone system.
• Ability and willingness to work cooperatively with others.
• High degree of discretion dealing with confidential information.
• Ability and willingness to work some early mornings and evenings
